"Grey fleet" is a term used to describe business related mileage driven in employee-owned vehicles.  Millions of hidden business miles are travelled each year like this and not considered by employers and employees alike.  This means that you may be overlooking your corporate responsibility to better manage the risks related to driving for work and your duty of care owed to your staff.  Grey fleet is very important and should focus your attention!

In consideration of your corporate responsibility and duty of care in2 Fleet has developed a service to ensure you do not ignore your very important responsibilities of grey fleet management and do not find yourself or your business caught up in the Corporate Manslaughter and Corporate Homicide Acts by walking a health and safety tightrope.

 
With the Government, police and Health and Safety Executive increasingly focused on taking measures to reduce the number of road crashes involving at-work drivers, it is crucial that companies have a complete audit trail of all vehicles driven on business.  They are ensuring more and more, by applying relevant law, that the laissez-faire attitude of many companies towards ensuring that privately owned vehicles driven on business are serviced and maintained in accordance with manufacturer recommendations and correctly insured must end.

Industry reports suggest that the hundreds of thousands of privately owned cars driven on business are not subjected to the same rigorous maintenance checks and procedures that businesses apply to company cars and vans.  There's increasing concern over manufacturer recommended service intervals not being met, MOTs not being carried out on schedule, accidents involving ‘grey' fleet vehicles not being reported and basic maintenance checks not being carried out.  In addition, there are also fears that some privately owned vehicles might not be insured for business use.

In2 Fleet's Grey Fleet Management service will:

• Engineer safety inspect privately owned and cash for car vehicles used for business mileage to ensure they are safe and legally compliant.
• Ensure any faults found are reported and followed up with evidenced repairs.
• Check to ensure vehicles are serviced, MOT'd and insured for business purposes.
• Verify the V5 and check mileage.
• Provide a driver risk profiling report and DVLA licence check, where agreed.
• Provide a written report of the assessment.
• Administrate and retain comprehensive records for production in the event of any investigation.
• Scheduling of the driver requirements for a belt and braces approach.

 
Furthermore, in2 Fleet can provide the option of a hire vehicle as an alternative to employee used vehicles.  Just visit in2 Hire for your hire vehicles.  A worthy note is that hiring a vehicle may be a more cost competitive alternative than allowing the employee to use their own vehicle based on a round trip journey of more than 90 miles and may also be more beneficial for the environment with less CO2 used by choosing the right hire vehicle alternative.

 
Speak to in2 Fleet today and let us organise your safe working grey fleet program.

FREE driver licence checks and risk profiling, find out more here.